Purchase Orders provides a fully featured purchase orders system that works with Inventory Control.
Note: You must activate Inventory Control before you activate Purchase Orders to take advantage of the seamless integration of these two modules. If you activate Purchase Orders first, you will activate it as a standalone accounting module.
Purchase Orders displays inventory item information from Inventory Control when you enter purchase orders, and can generate purchase orders automatically when inventory item quantities fall below the minimum quantity or projected sales quantity that you specify in the Reorder Quantities screen in Inventory Control.
Purchase Orders transactions affect Inventory Control data as follows:
- Purchase orders update the item quantities on purchase order in Inventory Control.
- Receipts, returns, and invoices update the item quantities on hand in Inventory Control.
Sage 300 keeps item quantities updated online, which means that stock quantities in Inventory Control affected by Purchase Orders transactions are always up to date.
Day End Processing in Inventory Control updates inventory item costs affected by transactions you enter in Purchase Orders (unless you chose to update costs during posting) and updates transaction history in Inventory Control. Day-end processing also creates Accounts Payable invoices for invoices you enter in Purchase Orders.