Printing Item Labels

These instructions are for printing labels, such as price tags or bar codes, that you can attach to items when you receive them from your suppliers, and to items already in your inventory.

You can print labels for items at any time—for example, to replace damaged labels or to update item descriptions and pricing information.

To print labels for the bins or shelves where you store items at your inventory locations, use the Bin/Shelf Labels screen.

For information on the contents of this report, see I/C Item Labels Screen.

  • If you want to print labels for items you receive, choose Require Labels when you receive inventory items, and make sure that your receipt detail lines include the number of labels that you need.

    Inventory Control automatically generates item labels when you post receipts and then run Day End Processing.

  • Find out which report file to use for printing labels.

    For example, you might have different labels for bar codes and for price tags.

To print item labels:

  1. Open Inventory Control > I/C Stock Control Reports > Item Labels.

  2. Make your selections in the following fields:

    For Each Item [ ]. Use this field to select the items for which you want to print labels.

    Use Label.Enter the name of the file (including the file extension) that contains the format for the labels you want to print, or choose the default filename.

    If you do not know the file name or the location of the file you want to use, click the Browse button to select from the list of directories and files.

    If you choose to print labels for each item received, make your selections.

    If you choose to print labels for each item on file or in stock, specify the label format in the Use Label field as described earlier, then make your selections.

    From [ ]To [ ]. Specify the range of item numbers, categories, segments, picking sequences, or optional field entries to include in the label run.

  3. You can print either the labels or a sheet of dummy labels to test your format and the alignment of label forms in your printer.

    To print a test sheet of labels to check the alignment of the forms in your printer, click the Align button. This button can only be clicked if the printing destination is Printer.

  4. Click Print.

    • If you are printing to a physical printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
    • If you are printing to the screen (preview), the report appears in a new window. You can print the report or export it to a file.

      Note: For Web-based clients, the preview screen appears first when you click the Print button.

    • If you are printing to a file, the Export window appears. Specify the file format (for example, PDF, DOC, or XLS). Also, specify a destination for the file:

      • Application. View the report in an application that can open files of the specified format (for example, if you specify PDF as the file format, the report opens in Adobe Acrobat). You can then save the file.
      • Disk file. Save the report to a location you specify.
      • Microsoft Mail. Send the report as an e-mail attachment.

      You can enter the name of a non-existent file or directory to be created by the system when you print. When you print to a file, the report is assigned a unique name, for example, CS1000.TXT.

    • If you are printing to e-mail, an e-mail message appears with the report attached.