Record the receipt of a fixed asset in Purchase Orders

To record the receipt of a fixed asset:

  1. In Purchase Orders, from the P/O Transactions folder, choose Receipt Entry.

  2. Create the receipt, entering header information as usual. (See the Purchase Orders help for instructions on entering receipts.)

  3. On the grid, click the receipt detail that includes the asset, and then click the Item/Tax button or press the F9 key.

  4. Enter information for the detail, such as the quantity received, extended cost, and any discount that applies, as usual when receiving items in Purchase Orders.

  5. Select the Fixed Assets option, and then click the Zoom button to open the Fixed Assets form.

  6. Enter information for the asset record as follows:

    1. If you want to use a different template than the one displayed on the Fixed Assets form, use the Finder to select a different one. Otherwise, either accept the default template code that appears or clear the entry from this field. (You do not have to use a template to create the asset in Sage Fixed Assets.)
    2. Use the Description field to enter the description that you want to use for the asset in Sage Fixed Assets.

    3. If you are receiving more than one asset item and you want to create separate asset records for each one in Sage Fixed Assets, select the Separate Assets option.

      The program allocates the Sage Fixed Assetsvalue entered on the Fixed Assets form proportionately to each Sage Fixed Assetsrecord it creates. For example, for a quantity of 10 and a value of $25,000, the program creates 10 records for assets that each has a value of $2,500.

    4. In the Fixed Asset Quantity field, type the quantity of asset items you purchased.
    5. In the Fixed Asset UOM field, type the unit of measure for the quantity you entered.
    6. In the Fixed Asset Value field, type the value to book for the asset in Sage Fixed Assets.
    7. Click Close to return to the detail entry form.

  7. Click Add.

  8. When you have finished adding details for the receipt, click Close to return to the main Receipt Entry form.

  9. Click Add, and then click Close.

Note: You must run Day End processing to update Sage Fixed Assets Integration with the asset information before you can create the asset record for Sage Fixed Assets.