In addition to providing an Audit Trail Report, G/L Consolidations inserts audit information directly into the general ledger batch header and detail fields when the import process creates batches in the destination company.
This audit trail information enables transactions in a destination company to be traced back to documentation in the source company.
G/L Batch Header Fields
The following audit information is inserted into general ledger batch headers:
- Batch. The description for the batch follows this pattern: Imported from Unit ID/Export Sequence Number.
Example: Imported from IMP2/0020
- Entry. The description for each entry in the batch follows this pattern: Import File - Unit ID/Export Sequence Number.
Example: Import File - IMP2/0020
G/L Batch Detail Fields
The following audit information is inserted into details in general ledger batches:
- Comments. If you are consolidating transactions by fiscal period or posting sequence, this field displays the original general ledger source account number.
Depending on how the Insert Original Audit Trail option is set on the Transactions tab of the G/L Consol Export Setup screen, this field may also display the original General Ledger posting sequence number, batch number, entry number, and transaction detail number.
- Description. If you are exporting account net changes or balances, you can specify the transaction detail description on the Transactions tab of the G/L Consol Export Setup screen.
Note: If you are exporting transactions for a fiscal period or posting sequence, the field retains the description from the original transaction.
- Reference. The reference field displays Process ID/Unit ID/Export Sequence Number.
Example: ACCTEXP/IMP2/ 0020