You can enter a prepayment together with the invoice to which it applies using the A/R Invoice Entry screen.
When you enter a prepayment using the Invoice Entry screen, you can choose an existing receipt batch to contain the prepayment or you create a new receipt batch from within the Invoice Entry screen.
Information you enter with a prepayment includes:
- Receipt batch number
- Receipt type (check, cash, credit card, other)
- Check number or other document reference
- Receipt amount
- Date
- Rate type (multicurrency transaction)
- Exchange rate (multicurrency transaction)
To enter a prepayment in the A/R Invoice Entry screen, enter and save the invoice details, and then click Prepay.
You can also enter prepayments in the A/R Quick Receipt Entry screen and in the A/R Receipt Entry screen.
Entering Credit Card Prepayments
If you use Payment Processing and want to process a credit card prepayment for an invoice, you must:
- Select a payment code that uses the payment type SPS Credit Card before adding the document. To see a list of payment codes and associated payment types, you can click the Payment Code Finder
.
After you select a payment code, the Processing Code field appears, along with a status field that informs you whether a credit card transaction has been processed.
- Select a processing code, which specifies the bank, currency, and merchant account that will be used to process the transaction. The bank and currency for the processing code must match the bank and currency specified for the current batch and transaction.