A/R Clear History Screen

Select this option to clear comments from customer records, and then:

1. Specify the range of customer numbers for the records from which to clear comments (entered in the Customers screen).
2. In the Through field, specify the date through which you want to clear comments.

Accounts Receivable clears comments that reached their expiration dates (specified in the customer records) on or before the Clear Customer Comments Through date for the specified range of customers.

Select this option to clear deleted and posted batches, and then:

1. Select types of deleted and posted batches to clear.
2. For each type of batch you select, in the Through Batch field, specify the number of the latest batch through which you want to clear.

   Note: By default, the Through Batch field displays the most recent (highest) batch number.

Accounts Receivable clears deleted and posted batches through the specified batch numbers.

Note: After you delete a posted batch, you can no longer drill down to the transactions from General Ledger, view them in the Batch List screens, or reprint invoices or deposit slips for the batch.

Select this option to clear fully paid documents, and then:

• Specify the range of customers for which to clear fully paid documents.
• In the Through field, specify the date through which you want to clear fully paid documents.

Accounts Receivable clears invoices, credit notes, and debit notes that were fully paid on the Clear Transactions Through date if:

• The balance for each document is zero.
• The receipt that paid a document has cleared the bank account and has been reconciled for at least 45 days.

Accounts Receivable also removes all receipts and refunds associated with the fully paid documents.

Note: Clearing fully paid documents removes the transactions throughout your Accounts Receivable system. Once cleared, they no longer appear in any inquiry screens, on printed reports (including aging reports), or in Finders.

Select this option to clear posting error batches, and then:

1. Select the types of posting error batches to clear.
2. For each type of batch you select, in the Through Posting Seq. No. field, specify the number of the latest posting sequence through which you want to clear.

   Note: By default, the Through Posting Seq. No. field displays the most recent (highest) posting sequence number.

Accounts Receivable clears posting error batches through the specified posting sequence numbers.

Select this option to clear posting journals. Enter details in the fields to the right of this option:

• Select the types of posting journals to clear.
• For each type of journal you select, in the Through Posting Seq. No. field, specify the number of the latest posting sequence through which you want to clear.

  Note: By default, the Through Posting Seq. No. field displays the most recent (highest) posting sequence number.

Accounts Receivable clears posting journals through the specified posting sequence numbers, provided that you have:

• Printed the journals to a printer or a file.
• Created any outstanding general ledger transactions.

Important! After clearing journals, you can no longer print them, but the information in them is retained in the customer accounts and still appears on other reports.

Select this option to clear data that is used to reprint statements. In the field to the right of this option, specify the date through which to clear statement data.

Accounts Receivable clears statement data through the specified date.