You can enter credit information for each customer record, including the number and rating assigned to the customer by a credit bureau, and a credit limit for the account.
Assigning a Credit Limit to Customer Accounts
Before you assign credit limits to customers, you assign a credit limit for each customer group. This limit appears as the default limit for new customers you add to the group.
Editing Credit Information for Customers
If you select the Allow Edit Of Credit Check option for the customer group, you can enter any credit limit you want for the customers in the group.
If you do not select this option for the customer group, each national account and customer assigned to the group automatically uses the limit for the group, and you cannot change the amount in individual customer records.
Using Credit Limits during Transaction Entry
If a customer's account has exceeded its credit limit, Accounts Receivable warns you when you begin entering a new invoice or debit note for the customer. You can then choose whether to continue entering the transaction. If you decide to enter it, you can also post it.
Accounts Receivable also warns you when the balance owing for the customer's national account has exceeded its limit, and when you are entering a transaction that will place the balance for either the customer or the national account over its limit. You can also choose to post the transaction in these cases.
If you create a recurring charge invoice that places a customer or a national account over its limit, Accounts Receivable warns you on the batch listing you print for the recurring charge batch. You must then choose whether to post the charge or delete it from the batch.
Including Pending Transactions in Credit Checks
You can include transactions from unposted batches when Accounts Receivable calculates outstanding balances for credit checks.
If you want to include pending transactions from Accounts Receivable, Order Entry, or third-party programs, you must select the options to include them on the Processing tab of the A/R Options screen.