Adding and Managing Notes

You use the Notes screen to add and manage notes for customers, vendors, and inventory items.

To add, edit, or delete notes, you must have Maintain Notes security authorization. Otherwise, you can only view, dismiss, and restore notes.

To add a note:

  1. On the Sage 300 Desktop, click Notes.
  2. On the Notes screen, click Create New.

    If a particular customer, vendor, or inventory item is specified in the fields at the top of the Notes screen, the new note is assigned to that record by default.

  3. On the Create Note screen, enter details for the note. More...

    Enter note content in the text editor, and also enter information in the following fields:

    • Note For and Customer/Vendor/Item Number. Specify the customer, vendor, or inventory item that the note is for.

      A note can be assigned to only one record: either a customer, a vendor, or an inventory item.

    • Active on Specific Dates. Select this option to make the note active during a specific period of time. After you select this option, specify the dates when the note will be active in the Active From and Active To fields.
    • Cannot be Dismissed. This option is selected by default. Clear this option if you want users to be able to dismiss the note.

      If a user dismisses a note, that user will not see the note again unless they open the Notes screen and restore the note by clicking Restore.

  4. Click Save.

Tip: After saving a note, you can create another note immediately by clicking Create New on the Create Note screen.

To edit or delete a note:

  1. On the Sage 300 Desktop, click Notes.
  2. Filter the list of notes displayed on the Notes screen. More...

    1. Enter information in the fields at the top of the Notes screen:

      • Show Notes For. Specify the type of records for which you want to see notes: Customers, Vendors, Inventory Items, or All record types.

        If you specify Customers, Vendors, or Inventory Items, you can further narrow your focus to a single Customer Number, Vendor Number, or Item Number.

      • Status. Specify the status of notes you want to see: Expired, Active, Future, or Dismissed.

        Expired and Future statuses apply to a note only if there is a date range during which the note is active.

    2. Click the Go Go button button.
  3. Click Edit or Delete for a note.

  4. If you are editing a note:

    1. On the Edit Note screen, change details for the note. More...

      Enter note content in the text editor, and also enter information in the following fields:

      • Note For and Customer/Vendor/Item Number. Specify the customer, vendor, or inventory item that the note is for.

        A note can be assigned to only one record: either a customer, a vendor, or an inventory item.

      • Active on Specific Dates. Select this option to make the note active during a specific period of time. After you select this option, specify the dates when the note will be active in the Active From and Active To fields.
      • Cannot be Dismissed. This option is selected by default. Clear this option if you want users to be able to dismiss the note.

        If a user dismisses a note, that user will not see the note again unless they open the Notes screen and restore the note by clicking Restore.

    2. Click Save.

To view a note:

  1. On the Sage 300 Desktop, click Notes.
  2. Filter the list of notes displayed on the Notes screen. More...

    1. Enter information in the fields at the top of the Notes screen:

      • Show Notes For. Specify the type of records for which you want to see notes: Customers, Vendors, Inventory Items, or All record types.

        If you specify Customers, Vendors, or Inventory Items, you can further narrow your focus to a single Customer Number, Vendor Number, or Item Number.

      • Status. Specify the status of notes you want to see: Expired, Active, Future, or Dismissed.

        Expired and Future statuses apply to a note only if there is a date range during which the note is active.

    2. Click the Go Go button button.
  3. Click View or Edit for a note.

    You can either View or Edit notes, depending on whether you have Maintain Notes security authorization.