A/R Prepayments Batch Information Screen

When you add a new receipt batch, this field initially shows the code and description for the default bank specified on the A/R Options screen.

You can enter or select a different bank code, if required.

If you have a multicurrency ledger, be sure to enter a code that uses the same currencies as the entries in the receipt batch.

This is usually the date on which the batch was created. When you create a new batch, the session date is used by default as the batch date. However, you can change the batch date any time before you post the batch, provided the Ready To Post option is not selected.

The batch date is used as the default document date for new documents you add to the batch.

Once the batch is posted, the batch date becomes part of your audit trail. You use it to select batches to print on the batch listing and batch status reports.

This field displays the batch number entered on the main Entry screen. You can enter a description for the batch in the Batch Description field.

This field indicates whether a listing has been printed for the batch.

This field indicates whether the batch is open, posted, or ready to post.

This field indicates how the batch was created in Accounts Receivable:

• Entered
• Imported
• Generated
• Recurring

Accounts Receivable lets you specify a default currency for the batch, which is used as the default for the receipts you add to the batch.

You can change the currency for a particular receipt, and you can use a variety of currencies in the same receipt batch.

Use this field to specify whether the batch detail type is Item or Summary.

This is the exchange rate currently in effect for the specified currency and the displayed rate type and rate date.

You can change the rate if necessary. (Accounts Receivable selects the rate to display from the screens in Currency.)

You can change the currency and the rate for a particular receipt using the Rate Override screen. For more information, see A/R Rate Override Screen (Receipts).

This field displays the date the batch was last changed, or the date a document was last added to the batch.

This field displays the number of checks that have been printed for the payment batch.

This field displays the number of entries in the batch.

Accounts Receivable uses the exchange rate specified for this date in Currency to convert amounts from the customer currency to your functional currency.

Accounts Receivable displays the document date as the default rate date, but you can enter a different date. If you enter a new date, Accounts Receivable displays the exchange rate associated with that date.

The rate type is a code for the kind of rate to use when converting multicurrency amounts to functional currency. Examples of rate types might be "spot rate," "average rate," and "contract rate."

You define rate types using the Currency Rate Types screen in Currency.

This field displays AR (for Accounts Receivable).

This field displays the net amount of transactions entered for the batch.