Batches that are not deleted, marked Ready To Post, posted, or partially posted are called open batches.
You can edit or delete open batches, depending on the selections for the following processing options on the A/R Options screen:
- Allow Edit of Printed Invoices
- Allow Edit After Deposit Slip Printed
- Allow Edit of Imported Batches
- Allow Edit of External Batches
Editing Batches
You can always change most batch header information, regardless of the restrictions you may place on batch editing. For example, you can always change dates and descriptions of all open batches, whether you created them in Accounts Receivable or imported them from another ledger.
You cannot change the detail type in invoice batches after you add the first invoice detail, and you cannot change the bank code in receipt batches after you add the first detail.
If you want to edit or delete a batch that is marked Ready To Post, you must first change the batch status to Open on the A/R Batch List screen.
Multicurrency Ledgers
If you use multicurrency accounting, you can always change the exchange rate and rate type for a transaction on the Rates tab on the A/R Invoice Entry screen, or using the Rate Override screen in the other transaction entry screens.
You can also change the rate date on the A/R Invoice Entry screen and on the A/R Receipt Entry and A/R Receipt Batch List screen.
Deleting Entries and Batches
When you delete a batch or an entry in a batch, you cannot reuse its number.
Deleted batches and entries are reported on the batch listing and posting journal for the batch.
If you use Sage 300 Order Entry with Accounts Receivable, you should not delete or change amounts in Order Entry batches. If you do, your Accounts Receivable customer records will not match your Order Entry records.
If you need to correct an imported batch, you should delete the batch from Accounts Receivable and make the corrections to it in the program where you created the batch, then import it again. This procedure ensures that the batch you post in Accounts Receivable contains exactly the same information as the batch in your other program.
Tip: To prevent editing of imported batches in Accounts Receivable, do not select the Allow Edit Of Imported Batches option on the A/R Options screen.