Accounts Receivable passes optional field information to General Ledger when invoices, receipts, and adjustments are posted if:
- You use the same optional fields for the invoices, invoice details, receipts, or adjustments in Accounts Receivable as are defined for transaction details for the affected accounts in General Ledger.
- You specify (in the A/R Optional Field Settings screen) that optional field information will be passed to those general ledger accounts.
To see the accounts that are affected when you post a certain kind of transaction:
- Accounts Receivable > A/R Setup > Optional Fields.
- Click the Edit icon
for an optional field that is used with that type of transaction.
Note: Different accounts are affected by invoice documents and invoice details. Invoice optional fields and invoice details optional fields are therefore passed separately to the General Ledger accounts.
For more information about optional field settings, see A/R Optional Field Settings Screen.
Accounts Receivable can also pass optional field information to Project and Job Costing for job-related invoices. For more information, see About Optional Fields for Job-Related Transactions.