Overview
A posting journal is the printed record of the transactions in a group of batches that were posted together.
Accounts Receivable posting journals provide an audit trail of all uncleared details that have been posted using the A/R Post Batches screen. (You use the A/R Clear History screen to clear the data for the journals after printing them.)
When to Print
Print a posting journal whenever you need a report of posted Accounts Receivable transactions.
Information Printed on This Report
A/R posting journals can include the following information, depending on the type of posting journal you are printing and the options you select at print time:
- The original batch and entry number for each transaction.
- Tax information (appears only on the Invoice Posting Journal), including the base amount upon which each type of tax was calculated, as well as the total tax for each tax authority on each invoice, credit note, or debit note.
- Optional field information, if you use optional fields and you choose the option to include this information on the report.
- The Invoice Posting Journal includes details of prepayments that were posted before the invoice batch was posted.
- The Receipt Posting Journal includes an Adjustment and a Discount column, to list any adjustments made to documents in the A/R Receipt Entry screens, and discounts taken when receipts were applied to documents.
- The Adjustment Posting Journal includes a Debit and a Credit column, to list the general ledger account number or distribution code (representing general ledger account numbers) to which each debit or credit was posted.
- A summary page.
The Invoice Posting Journal summary page lists separate totals for invoices, debit notes, credit notes, cash payments (prepayments), and interest invoices.
The Receipt Posting Journal summary page lists totals for adjustments, discounts taken, and receipts.
The Adjustment Posting Journal summary page lists the totals of debits and credits.
- A General Ledger Summary that lists the total amounts of the transactions that were created for each general ledger account used in the posted batches. These transactions are placed in the general ledger batches Accounts Receivable creates in Sage 300 General Ledger, if you use it, or in the batches that are produced for you to transfer to another general ledger system.
The Invoice Posting Journal also includes a Prepayment Summary page that includes prepayments for invoices posted before you posted the invoice batch.
If you use multicurrency accounting, the posting journals include the following additional information:
- The currency, exchange rate, and rate date for each transaction.
- The total for the transaction (and the total tax, for invoice posting journals) in the functional currency as well as the source currency.
- A Summary page which lists totals for each source currency used in the report, as well as the equivalent totals in the functional currency.