Printing Accounts Receivable Invoices

You can print copies of the invoices, credit notes, and debit notes you enter in Accounts Receivable if you use the Allow Printing of Invoices option on the Transactions tab of the A/R Options screen.

Sage 300 Accounts Receivable comes with sample forms you can use to print invoices on plain paper: ARDINVO.RPT for laser printers and ARDOTINV.RPT for dot-matrix printers. You can use these sample forms or change them to suit your company’s requirements.

To print invoices, debit notes, and credit notes:

1. Do one of the following:
   • To print a single invoice after you enter it, click Print on the A/R Invoice Entry screen.
   • To print a range of invoices, open Accounts Receivable > A/R Transaction Reports > Invoices.
2. In the A/R Invoices Report screen, select the report design to use for the invoices.
3. If you want to print invoices that may have been printed before, select the Reprint Previously Printed Invoices option.

   Do not select this option if you want to only print invoices that have not yet been printed.

4. Select the invoices to print. More...
   1. For Select By, choose the method you want to use to select the invoices to include: Batch/Entry Number or Customer/Document Number.
   2. In the table, specify the range of invoices to include, which depends on your selection for Select By:
      • Batch/Entry Number. Specify the range of batch numbers and range of entry numbers to include. When you print from the A/R Invoice Entry screen, the number of the current batch is displayed by default. If you do not select an entry number range, Accounts Receivable prints all the documents in the batch number range.
      • Customer/Document Number. Specify the range of customer numbers and range of invoice numbers, credit note numbers, or debit note numbers to include. If you do not select a document number range, Accounts Receivable prints all the documents for the customers in the customer number range.

        If you print several document types at once, Accounts Receivable first sorts the document numbers alphabetically, then numerically, to determine which documents belong in the range you specify. For example, if you use the prefix CN for credit notes, DN for debit notes, and IN for invoices, and select a range from DN000000001 to IN000000010, the program would print all debit notes, and invoices IN000000001 to IN000000010, but would print no credit notes.

5. Select the delivery method for the invoices. More...
   1. For Delivery Method, select either:
   • Print Destination to print the invoices to the current print destination.
   • Customer to use the delivery method specified for the customer.
   2. If you selected Customer for Delivery Method, specify the code for the message you want to accompany emailed invoices in the Email Message ID field.
6. Click Print.