Updating Recurring Charges Automatically

You can use the A/R Update Recurring Charges form to increase or decrease summary recurring charge details automatically by a percentage or an amount for a range of customers.

Note: You can automatically update only recurring charge records that use summary invoices and for which you have selected the Calculate Taxes option.

To update recurring charges automatically:

1. Open Accounts Receivable > Periodic Processing > Update Recurring Charges.

2. Fill in the following fields on the A/R Update Recurring Charges screen:

   • Recurring Charge. Use this field to select the code for the recurring charge you want to change. You can specify the same code more than once on the A/R Update Recurring Charges screen.

   • Customer Number (From / To). Use these fields to select the range of customers for whom you want to update the recurring charge.

     You can update recurring charge records for all customers sharing that code, or for a range of customers. Accounts Receivable lets you choose from a list of customers who share the recurring charge code you selected.

   • Change By. Select either Percentage or Amount. This field, together with the selection you make in the Increase/Decrease field, determines how Accounts Receivable will update the details of the recurring charge.
   • Increase/Decrease. Select Increase or Decrease. This field, together with the selection you make in the Change By field, determines how Accounts Receivable will update the details of the recurring charge.

   • Currency Code (if you have a multicurrency ledger). More...

     Note the following:

     • If you are changing the details of the recurring charge by an amount, you must specify a currency. Accounts Receivable updates recurring charge records only for customers in the specified range who use the specified currency.
     • If you are changing the details of the recurring charge by a percentage, the currency field is optional:
     • If you do not specify a currency, Accounts Receivable updates recurring charges for all customers.
     • If you do specify a currency, Accounts Receivable updates recurring charge records only for customers using the specified currency.

   • Change In Distribution Amount.The value you enter in this field depends on your selection in the Change By field. More...

     • If you selected Percentage in the Change By field, enter a percentage. For example, to increase a recurring charge of $1,000 by $125, you enter 12.5 in this column. You can use up to 5 decimal places.
     • If you selected Amount in the Change By field, enter an amount. In single currency ledgers, Accounts Receivable displays decimals appropriate for the functional currency. In multicurrency ledgers, Accounts Receivable displays decimals appropriate for the specified currency.

   • Method. Specify the details to update in the range of records. More...

     • If you selected Percentage in the Change By field, select one of the following options:

       • All Details. Accounts Receivable will increase or decrease all of the recurring charge details by the percentage specified in the Change In Distribution Amount field.
       • Specific Distribution Code. Accounts Receivable will increase or decrease amounts for only details that use the specified distribution code by the percentage specified in the Change In Distribution Amount field.

     • If you selected Amount in the Change By field, select one of the following options:

     • Spread Evenly. Accounts Receivable will distribute the amount you specified in the Change In Distribution Amount field evenly for all the details of the recurring charge.
     • Prorate. Accounts Receivable will distribute the amount you specified in the Change In Distribution Amount field based on the current amount of each of the details.
     • Specific Distribution Code. Accounts Receivable will increase or decrease amounts only for details that use the specified distribution code by the amount specified in the Change In Distribution Amount field.
3. If you chose Specific Distribution Code as the method, specify a distribution code.
4. If you want to change the maximum amount specified in the recurring charge record, enter the amount by which to increase or decrease the maximum amount.
5. Click Process to update the specified recurring charges.