Interest batches that you generate using the A/R Create Interest Batch screen can use optional fields defined for invoices and invoice details, if you use optional fields in your system.
You use two of the tabs on the A/R Create Interest Batch screen to specify optional fields and values for invoices in a generated interest batch:
- Optional Fields tab. This tab shows the invoice optional fields assigned to the interest batch.
- Details Optional Fields tab. This tab shows the invoice details optional fields assigned to the interest batch.
Any optional fields that are set up for automatic insertion appear on these tabs, along with their default values, when you start a new interest batch.
Generally, you change the optional fields only if you want to do one of the following:
- Use a value that is different from the default values for the automatically inserted optional fields.
- Include optional fields that are not inserted automatically.
If you delete an automatically inserted optional field, it is reinserted when you create the invoices, taking the values from the customer record or from the setup record.
Accounts Receivable assigns the following optional fields to interest invoices you create:
- All optional fields that are marked for automatic insertion.
- Any additional optional fields you specified for the interest batch.
Values Assigned to Optional Fields
Accounts Receivable assigns values to the optional fields on interest invoices, as follows:
- If an optional field is specified for the interest batch, the value specified on the tab is used—even if it is blank.
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If you deleted an automatically inserted invoice optional field from the Optional Fields tab, the program reassigns the field and a value as follows:
- If the invoice optional field is assigned to the customer, the value from the customer record is used.
- If the invoice optional field is assigned to the customer's ship-to location, the value from the ship-to location record is used. (If the optional field is assigned to both the customer and the ship-to location, the value from the ship-to location is used.)
- If the invoice optional field is not assigned to either the customer or the ship-to location, the value specified in the optional field setup record is used.
- If you deleted an automatically inserted invoice details optional field from the Detail Optional Fields tab, the program reassigns the field using the value specified in the optional field setup record.