Bank Entry Screen

Do one of the following:

  • Open Common Services > Bank Services > Bank Transactions > Bank Entry.
  • On the Reconcile Statements screen, click Bank Entry.

If you specify a distribution set for the bank entry, you click this button to create the distribution details prescribed by the distribution set.

You can then edit the detail, or add detail lines for general ledger accounts that are not included in the distribution set.

Note: The Create Dist. button is available only if you specify a distribution set code for the bank entry.

Click this button to post the current entry.

Tip: To post a range of bank entries, use the Post Entries screen. For more information, see Bank Post Entries Screen.

Click this button to view or edit exchange rate information for the entry.

Note: This button is available only if you specify a currency for the bank entry that is different from the bank's statement currency.

After you enter a bank code, this field displays the bank account number specified in the bank record.

If you use multicurrency accounting, the statement currency specified for the bank is displayed in a field to the right.

The bank code identifies the bank account and determines the general ledger accounts that Bank Services updates when you post a bank entry.

In multicurrency systems, the bank code also determines the currency for the transaction. (The Currency field displays the bank statement currency.)

For new bank entries, this field displays the default bank code specified on the Bank Options screen. The field to the right displays the description for the bank. You can change the code until you add a detail for the entry. You cannot leave the bank code blank.

The bank entry date is used as the date to post the bank entry to General Ledger. This date also determines the default year and period to which the entry is posted (and this information is displayed in the field to the right).

For new bank entries, this field displays the session date by default. However, you can change the bank entry date until you post the entry.

This section displays the sum of the bank entry detail amounts.

For multicurrency banks, the total amount is displayed in the bank's statement currency. For multicurrency companies, the total amount is also displayed in the functional currency.

Specify whether the bank entry you are adding is a deposit or a withdrawal.

Specify the currency for the bank entry.

Notes:
  • The Currency field appears only in multicurrency systems, and only if the bank is multicurrency.
  • If the currency you specify is different from the bank's statement currency, the Rate button becomes available.
  • If the bank statement currency and your functional currency are the same, you can change the currency for the entry, until you add a distribution detail.

Distribution sets represent standard groups of general ledger accounts that you debit and credit during transaction entry.

You can select any distribution set that is defined in Bank Services. For more information, see Bank Distribution Sets Screen.

If there is no distribution set for the type of entry you are recording, leave the Distribution Set field blank, and specify distribution codes or G/L account numbers for individual details on the detail entry grid.

An entry number is automatically assigned to each new entry you add, and the number forms part of the audit trail for the bank entry.

To add a new entry, click the New New button button beside the Entry Number field.

You also use the Entry Number field to select an existing entry if you want to view, edit, or delete it.

Note: If you delete an entry, you cannot reuse its number.

Select the method of payment (for example, Cash, Check or Credit Card).

This field displays the statement currency specified for the bank in the Bank Services record. You cannot change it.

Note: This field appears only if you selected the Multicurrency option for your company in the Company Profile.

Enter the amount to debit or credit the account.

Enter a comment for the entry, up to 250 alphanumeric characters.

Enter a description for the bank entry detail.

Specify the distribution code that includes the general ledger account you want to update when you post the entry or transfer.

This field displays the description for the specified distribution code.

If a distribution code is specified, this field displays the general ledger account associated with the distribution code. You can change the account, if necessary.

This field displays the description for the general ledger account specified in the G/L Account field.

Enter a reference for the bank entry detail (for example, a note that refers to the bank statement that you are reconciling).

Specify whether or not an entry is taxable. You specify Yes or No by double-clicking the field.

Note: This field is available only for withdrawals.

For more information, see Entering Tax Information for Transaction Details.

Overview

Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.

Use the Bank Entry screen to enter and post bank-related transactions that you do not enter elsewhere in your Sage 300 system, similar to the way you record G/L journal entries. This screen lets you record multiple deposit and withdrawal entries, and a number of distribution lines for each entry.

The types of transactions you typically enter using this screen are:

If you do not use Accounts Receivable or Accounts Payable, you use the Bank Entry screen to record all deposits to or withdrawals from your bank accounts. Posting the entries creates journal entries for General Ledger, ensuring that the corresponding G/L account remains up to date.

The Bank Entry screen includes a detail table that lets you distribute amounts to general ledger accounts. If a default distribution code is specified in the Bank Options screen, a default distribution line appears for new entries.