You use the A/P Invoice Entry screen, the A/P Payment Entry screen, and the A/P Adjustment Entry screen to create batches and enter transactions directly into them.
In addition, Accounts Payable automatically creates batches when you:
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Use the Create Payment Batch screen to create a batch of payment transactions for currently due invoices.
Note: You must create at least one payment selection code before you can use the Create Payment Batch screen to create a payment batch.
- Post transactions that contain errors. Accounts Payable posts error-free transactions only, and creates a new batch that contains all the transactions it could not post.
- Use the Create G/L Batch screen or post Accounts Payable batches. Depending on whether you defer general ledger batch creation or not, Accounts Payable creates batches of general ledger transactions arising from the invoices, payments, and adjustments you post to vendor accounts.
- Import Accounts Payable batches from Sage 300 programs at another location or from non-Sage 300 products.
Multicurrency Ledgers
If you have a multicurrency ledger, you must create a new payment batch for each currency you want to process. All transactions in the same payment batch must be in the same currency. You can enter a mix of currencies in invoice and adjustment batches.