A/P Options Screen

Overview

Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.

Use the A/P Options screen to select processing options and enter general information about your Accounts Payable ledger.

Changing Settings

Important! Before changing any of the settings or other information on the A/P Options screen, make sure you understand the impact the options have on processing within Accounts Payable.

You can change the settings for most Accounts Payable options at any time, provided that no other Accounts Payable screens are open and no one else is currently using the Accounts Payable database.

Notes:
  • The only option you cannot change is the Multicurrency option. Although you can select this option at any time, you cannot turn it off again once you have selected it and saved the change.
  • You cannot save most changes on the A/P Options screen if any other Accounts Payable screens are open.

Company Tab

Use this tab to change the contact name, telephone number, and fax number for Accounts Payable.

To change the company name and address, or to change the contact name, telephone number, and fax number at the company level, use the Company Profile screen in Common Services.

Numbering Tab

Use this tab to:

This tab also displays the numbers that will be assigned to the next invoice, payment, adjustment, and revaluation posting sequences, and the next invoice, payment, and adjustment batches.

Processing Tab

Use this tab to specify:

Retainage Tab

Note: This tab appears when you select the Retainage Accounting option on the Processing tab.

Use this tab to specify default settings for retainage when you add new vendor records.

Accounts Payable uses the retainage settings from vendor records as defaults when you enter invoices, credit notes, or debit notes, although you can change settings for particular vendors—and for individual documents.

Transactions Tab

This tab lets you:

You can change your choices for these options at any time, provided no other Accounts Payable screens are in use.