On the A/P Vendors screen, you can enter comments in vendor records. You can add any number of comments to a vendor record. Each comment can be up to 2,500 characters long. You can also specify follow-up and expiration dates for each comment.
You can enter a comment directly on the comment table on the Comment tab, or you can double-click in the Comment column to open a separate screen that lets you see the entire comment without having to scroll.
Clearing Comments
To make sure that comments are kept current, you assign a number of days for which you will retain each one, then, when you enter a comment, Accounts Payable adds this number of days to the comment date, and calculates an expiration date.
Note: To specify the default number of days to keep comments, use the Number of Days to Keep Comments option on the Processing tab of the A/P Options screen.
Printing Comments
You can print comments on the Vendors report. When you choose to print comments, you can specify the range of follow-up dates for which you want the comments printed.