You enter the information for each item on a purchase order as a separate detail line. There are no restrictions on the number of detail lines you can add to a purchase order.
When you add a detail line, the program updates the purchase order subtotal displayed at the bottom of the screen.
Note: You do not enter additional costs (such as shipping and handling charges) on purchase orders. You add those amounts when entering receipts.
Displayed information
Purchase Orders displays the following non-editable information for each detail:
- The amount of tax that is included in the extended item cost. (Tax amounts are not displayed until you click the Calculate Taxes button or the Totals tab, or you post the purchase order.)
- The net cost of items with tax included in their prices (the tax base).
- Total allocated tax amount—the amount of tax that will be allocated to the cost of the item.
- The quantity of each detail that has been received (this number is updated when you post receipts for the detail).
Tax information
You can check or edit tax distributions for a detail line on the Detail Items/Taxes screen. For each tax authority, you can change the item's tax class and, if permitted by the authority, specify whether tax is included in the item cost.
For information about calculating and editing taxes, see About Tax Information and Amounts.