P/O Posting Journals Screen

To open this screen

Open Purchase Orders > P/O Analytical Reports > Posting Journals.

Fields and controls

From Day End Number

Specify the range of day-end numbers for which you are printing the report.

Include Accounts Payable Audit

Select this check box to help you match postings in Purchase Orders to Accounts Payable transactions. This field is available only if Credit/Debit Notes is selected in the Select Posting Journal area.

Include Additional Costs

Select this check box to include additional costs on receipt journals. This field is available only if Receipt is selected in the Select Posting Journal area.

Include Job Details

If you have Sage 300 Project and Job Costing, select this check box to print job-related information.

Include Optional Fields

Select this check box to include optional field information on posting journals (if you use Optional Fields).

Include Serial/Lot Numbers

Select this check box to include serial and or lot numbers for applicable items on the report.

Include Tax Reporting Information

Select this check box to include a summary of taxes.

Paper Size

Select the paper size for printing.

Reprint Previously Printed Journals

Select this check box to reprint journals you have printed before.

Select Posting Journal

Select the type of transaction for which to print a posting journal (Receipt, Return, Invoice, Credit/Debit Note).

Sort By

Select the method by which to group transactions on the journal:

• Day End Number— lists transactions by the Day End Processing run when they were posted, beginning with transactions posted during the earliest selected day-end.

• Transaction Date—lists transactions in order of their transaction date (such as the receipt date for receipt transactions). The transaction with the earliest date is listed first.

• Vendor Number—lists transactions by vendor number so that you can easily see all transactions posted for each vendor.

• (Transaction) Number—lists transactions by their document numbers (Receipt Number, Return Number, Invoice Number, Credit/Debit Note Number), beginning with the lowest number.

To Day End Number

Specify the range of day-end numbers for which you are printing the report.

Related tasks

• Selecting a Print Destination
• Printing Purchase Orders Analytical and Setup Reports

Overview

The Receipts, Return, Invoice, and Credit/Debit Note Posting Journals are part of your Purchase Orders audit trail.

Tip: Print the posting journals at the end of each day, as part of your day-end procedure and audit trail documentation.

The journals contain the detailed record of the general ledger transactions arising from the receipts, invoices, returns, credit notes, and debit notes posted in Purchase Orders. More...

• On the Receipts Posting Journal, the additional cost amount prorated to each item detail.

• Details of each transaction of the selected type. (You can list transactions by day end number, transaction date, vendor number, or transaction number.)

• On the Receipts Posting Journal, the secondary (additional cost) vendor, description, amount, tax, and proration information. (Select the Include Additional Costs option to include this section.)

• Tax information for the document. (Select the Include Tax Summary option to include this section.)

• Job-related information if you have Project and Job Costing.

• Serial and lot numbers for applicable items. (Select the Include Serial/Lot Numbers check box to include.)

• Optional field information if you use Optional Fields.

• On multicurrency reports, the totals for the journal in both functional and source (vendor) currencies.

• A General Ledger Distribution Summary, which includes the debit and credit totals for each account affected by the transactions on the journal. The multicurrency version of the summary lists totals in both functional and source (vendor) currencies.

In multicurrency systems, posting journals list the vendor's currency code for each transaction, along with the exchange rate, rate type, and rate date. The journals include amounts in both the vendor's currency and the functional currency.

Note that return posting journals and credit note posting journals display numbers as negative amounts. (This applied to quantities, extended amounts, prorated additional costs, tax summary amounts, retained amounts, and job expensed amounts.)

Example: If you post a return of 5 items, the return posting journal will display a quantity of "-5." If you later adjust the return to 2 items, the Return Posting Journal will show a +3 to record the change in quantity.