Posting a Batch of Purchase Orders Invoices in Accounts Payable

You can use the Create Batch screen to post Accounts Payable batches created from Purchase Orders Invoices, credit notes and debit notes, depending on Purchase Orders settings for posting A/P batches and on item costing settings. More...

Note: You can use the Create Batch screen to post batches in Accounts Payable only if you do not automatically post batches when you post invoice transactions or when you run Day End Processing (depending on when you cost items).

The Post A/P Batches option (on the P/O Options screen), determines how you post A/P batches.

Costing options are set on the I/C Options screen (if you use Inventory Control), or on the P/O Options screen (if you do not use Inventory Control).

For more information about Purchase Orders options, see P/O Options Screen .

For information about the I/C Options screen, see the help for Inventory Control.

  • Run Day End Processing to complete processing and update the Purchase Orders and Inventory Control data.
  • Check the Processing tab of the P/O Options screen to find out whether you can use the Create Batch screen to post A/P batches.

To post an A/P invoice batch using the Create Batch screen:

  1. Open Purchase Orders > P/O Periodic Processing > Create Batch.

  2. In the Create G/L Batch Through Day End Number field, specify the day-end number through which to create general ledger transactions. (You create the transactions for all outstanding day-end numbers up to and including the number you specify.)
  3. Select Post A/P Batch to post invoice transactions created by Purchase Orders in Accounts Payable.
  4. Click Process.
  • Post the batches in General Ledger (unless they are posted automatically).