Printing Purchase Orders Forms

Purchase Orders includes forms that you can print "as is" or adapt to print on forms that you already use for requisitions, purchase orders, receiving slips, returns and mailing labels. More...

You can open Purchase Orders forms from the Sage 300 desktop, or you can print these forms immediately after posting the corresponding transaction.

For more information about these forms, see About Purchase Orders Forms.

  • Find out which report format to use for printing the form you are working with.
  • If you are e-mailing forms to vendors:
    • Use the E-mail Messages screen in the P/O Setup folder to create the e-mail message that you want to send to vendors.
    • Select an Email delivery method for each vendor that you want to e-mail. You set the delivery method on the Processing tab of the vendor record in Accounts Payable.
  • Check the print destination for forms and reports that you are printing.

To print a form in Purchase Orders:

  1. Open Purchase Orders > P/O Forms.
  2. Double-click the icon for the form you want to print, or right-click the icon and then click Open on the menu that appears.

  3. Specify print options for the form. More...

    For information about the options available on the screen you are working with, you can:

    • Use the Related Topics link, below.
    • On the help Contents tab, click Screen Guides > Forms, and then click the name of the form.
    • In the screen you are using to print the form, press the F1 key.
  4. To review a document before printing, or to print a test copy to verify that information is aligned correctly on a preprinted form, click Align.

    Clicking Align does not set document status to "Printed." To set document status to "Printed," you must click Print.

  5. Click Print.

    Purchase Orders prints the form to your usual print destination, and sets the document status to "Printed."

Tips:

If you use Preview as your print destination, you can print or export the report from the preview screen in the following ways:

  • To print the report on your printer, click Print Print button on the SAP Crystal Reports® menu bar.
  • To export the report to a file, click Export Export button on the SAP Crystal Reports® menu bar. (You can select Crystal Reports, PDF, Excel, RTF, or CSV as the export format.)

For more information about print destinations, see About Print Destinations.