Adding Item Structures

You use item structures to format item numbers for sorting and grouping items on reports and in lists.

You can have as many different item structures as you need to accommodate different item number formats. However, you must add at least one item structure to Inventory Control before you can add item records.

Note: You create item structures from the segments you have added to the Options screen.

  • Add segments in the Options screen.
  • Choose a code of up to six characters (letters and numbers) to identify each item structure you plan to add.
  • Design the item structures you plan to add, based on what you want your item numbers to look like.
  • If you have more than one item structure, decide which one you will use the most, and mark it as the default item structure.

To add an item structure:

  1. Open Inventory Control > I/C Setup > Item Structures.

  2. In the Structure Code field, type a code to identify the item structure, using up to six alphanumeric characters.
  3. If this is the item structure you will use most often to format item numbers, select Use as Default Item Structure.
  4. In the Description field, type a description for the structure code.

  5. If item numbers using this structure will start with a prefix, select the prefix from the Prefix list. Otherwise, accept None as the entry for this field.

    As you create the item structure:

    • The Item Structure field displays a sample format.
    • The Total Length field indicates how many characters are used in the structure.
  6. Tab to the table, or click the table.
  7. Using a line for each segment, in the order it will appear in the item number:
    1. Select the segment name.
    2. Select a separator (optional).

    3. Specify the segment length.

      An item structure can be up to 24 characters long (including all segments, separator characters, and a prefix character).

  8. Click Add, or click Save if you added the structure code before.

Print the I/C Item Structures report.