G/L Budget Maintenance Screen

Open General Ledger > G/L Accounts > Budget Maintenance.

Click this button to add or save your changes to a budget fiscal set that you have defined for an account.

Click the Add To button to add the amounts you are copying or calculating to amounts already in the Budget Amount column.

Click this button to clear all the period amounts in the Budget Amount fields.

You can use the Clear button to remove the result of previous calculations without having to delete the Budget fiscal set.

Click this button to remove a Budget fiscal set from an account. The fiscal set is deleted regardless of whether it contains amounts.

Note: Historical fiscal sets are normally retained for the number of years specified in the Years Of Fiscal Sets field on the Posting tab of the G/L Options screen. Once a fiscal set is older than the number of years specified, it is automatically deleted when you use the Create New Year screen.

Click the Replace button to replace the amounts in the Budget Amount column with amounts you are copying or calculating.

To display budget information for an account, type the account number in this field, or use the Finder or the navigation buttons to select it.

This column displays the budget amounts for the selected account.

Select a budget method to help you to calculate budget period amounts based on information you specify.

For a list of budget methods, see Budget Methods.

When you create a budget for an account, you specify the budget fiscal set and year for the budget data.

Budget fiscal sets are identified by the numbers 1 through 5, if you use the Sage 300 Premium edition. You can decide how many budget fiscal sets you want to use for an account (all are optional) and the information each will hold.

Example:

You could decide use three budget sets for the following purposes:

  • Budget fiscal set 1—Original budget
  • Budget fiscal set 2—Revised budget
  • Budget fiscal set 3—Forecast

Use the same budget setup for all accounts to create reports that compare the actual amounts to your original budget in budget fiscal set 1 and your revised budget in budget fiscal set 2.

Note: The Sage 300 Advanced edition provides 3 budgets for each account, while Sage 300 Standard provides 2 budget sets for each account.

This field appears in multicurrency ledgers. If the account is multicurrency, you can select a currency for the budget set.

This field appears in multicurrency ledgers. If the account is multicurrency, specify the currency type (source, functional, or equivalent) for the budget set.

The Fiscal Set Lookup fields let you display amounts for a fiscal set of an account. You specify the account number, fiscal set, year, currency and currency type to identify information to display.

You can use this to transfer current or previous-year actual figures or budget figures from any account to the budget you are working with.

You can transfer the figures as they are, add an amount or percentage, or transfer the annual total and distribute it evenly to every period.

For example, you might want to use last year's actual figures, increased by 5% to adjust for inflation, as this year's budget.

This column displays data from any G/L account you choose. You select the inquiry account by selecting items in the Fiscal Set Lookup area of the screen.

Select the year for which you want to display or edit the budget set.

Overview

Use the G/L Budget Maintenance screen to:

You can maintain between one and five budget sets for each account, depending on your edition of Sage 300. If you are using Sage 300 Premium, you can create up to five optional budgets for an account.

Note: You cannot add, change, or delete information contained in a locked budget set. (The Posting tab on the G/L Options screen tells you which budget sets, if any, are locked.)