Using the Payroll Register Report

Information on the report

Employment insurance information printed on the report

  • EI period end date
  • EI period earnings
  • EI period hours
  • EI insurable earnings
  • EI premium

If you sort by class, the report shows data associated at posting with the selected class code or range of class codes for the selected employees.

To print the report

  1. From Payroll Transaction Reports, select Payroll Register.
  2. At the Report Format field, choose to print the report in detail or summary.
  3. At the Employee Number From and To fields, enter the range of employees on which to base the register.
  4. Enter the range of cheque dates to include on the report.
  5. Select the pay frequencies to include on the register.
  6. If you want to use an employee selection list, enter it in the Selection List field.
  7. Choose whether to include system cheques, (that is, cheques printed from your Sage 300 Payroll program), manual cheques, and reversed cheques on the register.
  8. If you chose to print in summary format, choose whether to include employee subtotals on the register.
  9. If you chose to print in detailed format, choose whether to include:
    • Detail dates and hours that were entered on timecards or manualcheques.
    • Description for each G/L account reported, if your database is integrated with General Ledger.
    • Job-related information if you use Sage 300 Project and Job Costing.
    • Full (not masked) social insurance numbers. If you do not select the Show SIN Numbers option, SIN numbers in the report are masked, so only the last part of the number appears (for example, ***-***-123).
    • Optional fields, if you have defined optional fields in Sage 300 Payroll for transactions.
  10. Choose to sort the register by Employee Number, Employee Name, Class, Pay Frequency, Pay Period End Date, Cheque Date, Cheque Number, or Posting Sequence.
    • If you chose to sort the register by Class, Pay Frequency, Pay Period End Date, Cheque Date, Cheque Number, or Posting Sequence, choose to sort the register then by either Employee Number or Employee Name.
    • If you chose to sort the register by Class, choose the class to sort by (Class 1, Class 2, Class 3, or Class 4). Then enter the range of class codes at the From Class Code and To Class Code fields
    • If you chose to sort the register by Posting Sequence, enter a range of posting sequences at the From and To fields.
  11. If you have defined optional fields in Payroll for transactions, you can choose to print only the paycheque that contain the optional fields that you enter in the optional fields table on this dialog box. For each optional field you enter in the table, you can specify the range of its values in the From and To fields.
  12. Click Print.
  13. When finished, choose Close.