Printing the G/L Posting Journals Report

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About General Ledger Reports

G/L Posting Journals Report

Posting journals provide an audit trail report of all posted General Ledger transactions that you have not yet cleared from your system.

You can reprint journals as often as you need, until you clear them using the G/L Clear History screen.

In multicurrency ledgers, you can print both source-currency and functional-currency information on journals (on letter, ledger, or A4 paper).

  • Post batches.
  • Decide whether to reprint posting journals you have printed before.

    Note: If the posting journal has been printed and the Reprint Previously Printed Journals option was not selected, the corresponding Posting Journal Errors report will be blank, even if there were errors. You must select the Reprint Previously Printed Journals option if you are planning to print a copy of the errors report after printing the Posting Journals report.

    If you are only printing an errors report (possibly prior to printing the posting journal itself), choosing this option is not necessary, that is, the Posting Journal Errors Report will not be blank (assuming there were errors).

  • Decide whether to list transactions by account number or posting sequence number. (This doesn't apply if you are printing errors only.)

To print posting journals:

  1. Open General Ledger > G/L Reports >  Posting Journals.

  2. Select the type of journal you want to print. More...

    You can print the Posting Journal or the Provisional Posting Journal, or you can print the errors from either report.

    A posting error report is always printed after the journal if transactions could not be posted.

    Note: The Provisional Posting Journal and Provisional Posting Journal Errors reports are not available for ICT companies.

  3. Specify the range of posting sequences to include in the report.

  4. In the Date field, specify the type of dates to print on the report: document dates or posting dates.

  5. Select Reprint Previously Printed Journals to print journals that have already been printed to a printer or file, or if you are printing the Posting Journal Errors report.
  6. Select Include Tax Information to print journal entries for taxes.

  7. Select Include Transaction Optional Fields to print information from optional fields posted with transaction details.

  8. Specify whether to order the report by posting sequence or account number.

  9. If you have a multicurrency ledger, specify whether to print amounts in your functional currency or in both source and functional currency.

    Note: If the euro is your functional currency and a reporting currency is specified for your system, you can select Reporting to print amounts in your reporting currency from the reporting fiscal set.

  10. If you selected Source and Functional as the Currency option, specify a paper size.
  11. Click Print.

Check the report, and then file it with other audit trail reports.