Reversing a Transaction

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Bank Reverse Transactions Screen

  • Post all open batches in the subledger that pertain to the period in question.

  • If system security is turned on, you must be assigned to a user group authorized to reverse the type of transaction. Security authorizations include:

    • Reverse Payments
    • Reverse Bank Entries
    • Reverse Customer Receipts

To reverse a transaction:

  1. Open Bank Services > Bank Transactions > Reverse Transactions.

  2. Enter information for the reversal in the following fields:

    • Bank Code
    • Source Application
    • Reverse Document
    • Reverse Multiple Transactions

  3. If you are reversing a single transaction, complete fields to identify the transaction. More...

    1. Reason For Reversal
    2. Reversal Date
    3. Customer Number, Vendor Number, or Employee Number. (The field that appears depends on the source application.)

      Note: Filling in this field is optional, but it may help you select the transaction more quickly.

    4. Check/Receipt Number, Check/Payment Number, or Bank Entry Number. (The field that appears depends on the source application and the type of document you are reversing.)

      Once you specify a payment, receipt, or bank entry, the program displays the date and the amount of the transaction.

      Tip: To view the transaction in the original transaction entry screen, click the Details link.

  4. If you are reversing a range of transactions, specify transactions to reverse. More...

    1. Specify selection criteria to identify the transactions to reverse.

      Use the From and To fields to specify ranges of document numbers, dates, amounts, currencies, and vendors, customers, or employees. (The criteria you can specify depend on the source application.)

    2. Click the Refresh button to list the transactions that meet the criteria.

    3. On the table, specify the transactions to reverse:

      1. Select a transaction on the table, and then double-click the Reverse column in that line to change the entry to Yes.
      2. If you are certain that you need to reverse all the transactions in the list, click Reverse All.
  5. Click Post to update the bank account balance, and send the reversal information to the subledger.