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When you click Reconcile on the Reconcile E-Statements screen, Sage 300 transactions are automatically matched to transactions from the e-statement if they have the same transaction amount and at least one of the following:
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For payments:
- The check number in Sage 300 matches the transaction number or reference in the e-statement.
- The reference in Sage 300 matches the reference number or comment in the e-statement.
- The description in Sage 300 matches the transaction number, payee name, or payee ID in the e-statement.
- The payee/vendor name or ID in Sage 300 matches the payee name or payee ID in the e-statement.
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For deposits:
- The transaction number (for example, check number) in Sage 300 matches the transaction number, reference, or comment in the e-statement.
- The reference in Sage 300 matches the reference, comment, or transaction number in the e-statement.
- The description in Sage 300 matches the payee name or payee ID in the e-statement.
- The customer name or customer ID in Sage 300 matches the payee name or payee ID in the e-statement.
Also, most of the above will match if the information in Sage 300 is in the Comment 2 field in the e-statement, even if the Comment 2 field includes additional information (for example, if the payment description in Sage 300 is Check 900 and the Comment 2 field in the e-statement is Invoice 2286 Goods - Check 900).
Notes:
- The payee name and payee ID in the e-statement may not be displayed on the Reconcile E-Statements screen. If they are displayed, they'll be displayed in one of the Comment fields.
- If you are matching deposits by transaction, and the program matches at least one detail in a deposit, the deposit's status is set to Reconcile By Deposit Detail. This applies only to deposits that can contain multiple receipts (such as those entered through Accounts Receivable).