Applying a Receipt to a Job-Related Invoice

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A/R Receipt Entry Screen

If you have unapplied receipts for a job-related invoice, you can apply them at any time.

To apply amounts to details for different contracts, projects, categories, and resources:

  1. Open Accounts Receivable > A/R Transactions > Receipt Entry.
  2. In the Batch Number field, enter the batch that contains the receipt you are going to apply.
  3. In the Entry Number field, enter the receipt.
  4. In the detail table, for the job-related invoice that your customer is paying:
    1. Select Yes in the Apply column.
    2. In the Applied Amount column, enter the amount to apply to the selected invoice.
    3. Click the Jobs button.

  5. On the Project and Job Costing Apply Details screen that appears:

    1. In the Apply Method field, select a method to apply the amount to the contracts, projects, categories, and resources on the invoice. You can select one of the following methods:

      • Top Down. More...

        Select this method to apply an amount automatically to invoice details beginning with the first detail (contract-project-category-resource) on an invoice until the amount is fully applied.

        If you are using this method to allocate a payment to an invoice that uses a multiple payment schedule, you may have to adjust the allocations manually.

        Note: For this method, any discounts are applied to the last line only. To allocate discounts proportionately, use the Prorate By Amount method.

      • Prorate By Amount. More...

        Select this method to apply a receipt amount proportionately to all invoice details, based on the relative amounts of the details.

    2. Remove any details that are not being paid at this time (to remove a detail, select it and then click Delete Line).
    3. Click Close to return to the A/R Receipt Entry screen.
  6. Click Add or Save.
  7. If you use Payment Processing and selected a payment code that uses the payment type SPS Credit Card:
    1. Click Charge to process a credit card payment for the receipt.
    2. After processing the payment, click Save to save the receipt.