Adding a Payment Batch

Learn more

About Posting Batches

About Printing Checks

A/P Payment Entry

You add payments in batches.

  • You must assign a default bank code on the Transactions tab of the A/P Options screen before you can create payment batches.

To create a new payment batch:

  1. Open Accounts Payable > A/P Transactions > Payment Entry.
  2. Click the Create New Batch button.
  3. In the Batch Description field, enter a description for the batch.
  4. In the Batch Date field, enter a date for the new batch.

    Note: By default, the session date appears in the Batch Date field.

  5. In the Bank field, specify a bank code.

    Note: Each batch can use only one bank code because the batch is for a single check stock. If you have a multicurrency ledger, you must also select a bank code that accepts the currency you want to use in the batch.

  6. If you have a multicurrency ledger, select the currency for the batch.

    Note: You can pay vendors in any currency, but all the payments in a batch are in the same currency. You must use a separate batch for each currency.

Tip: To check the currency information for the batch, click the Details link beside the Batch Number field to display the A/P Batch Information screen. On this screen, you can view and edit the default rate type, rate date, and exchange rate that will be used for the individual entries in the batch.