Because Accounts Payable operates on a batch system, you must create batch files to contain invoices, debit notes, credit notes, and interest invoices before you enter these transactions.
You then post batches of transactions to update vendor accounts and general ledger accounts, rather than posting transactions one at a time.
Before you start
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Set up the following Accounts Payable records:
- Account sets.
- Distribution codes.
- Distribution sets (if you plan to use them).
- Terms codes.
- Vendor groups.
- Vendors.
- Remit-to locations (if your vendors have different payment addresses).
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Use the Transactions tab on the A/P Options screen to:
- Select 1099/CPRS reporting.
- Allow you to edit imported batches using the Invoice Entry screen.
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Use the A/P Optional Fields screen to:
- Define any optional fields you want to add to the Invoice Entry screen.
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Define the following information in Tax Services and Bank Services:
- Tax authorities, tax groups, tax classes, and tax rates.
- Bank codes.
To create an invoice batch:
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Accounts Payable > A/P Transactions > Invoice Batch List.
- On the Invoice Batch List screen, click the Create New button to open the A/P Invoice Entry screen.
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Enter a batch date and a description.
Tip: You can also create batches directly in the A/P Invoice Entry screen by clicking the Create New button.
After creating an invoice batch
Add invoices, debit notes, credit notes, and interest charges to the batch.