Overview
The A/P Check Register report lists details of checks that are produced and posted to vendor accounts during a check run. It can also list the general ledger distributions that result.
Note: Checks that are used for alignment or leading, as well as checks that are voided before posting, are not included on this report because they do not result in the creation of general ledger distributions or changes to vendor account balances. These checks are listed on the Check Status report in Bank Services.
When to Print
Print the report after posting a check run, as part of your audit trail of payments made during the check run.
Information Printed on This Report
The report lists the checks issued to vendors, in vendor number order. Miscellaneous payments are listed first. Information includes:
- Sequence numbers that count the number of checks that will be printed for the batch. (These numbers are not posting sequence numbers or check numbers.)
- The type of payment (PI for prepayments; PY for payments).
- The number of the document paid by the check, followed by the payment schedule number. The payment schedule number is always 1 unless the document has a multiple payment schedule.
- Discounts taken or adjustments made at the time the payment was entered. You can make adjustments during payment entry only if you select the Allow Adjustments In Payment Batch option on the A/P Options screen.
- Any miscellaneous payments. Miscellaneous payments, which are not assigned to vendor records, are listed under "MISC," with the name (or other information) you entered in the Remit-To field on the A/P Payment Entry screen.
- Entries that were edited after they were added are marked with an asterisk.