P/O Receipt Entry Detail Costs/Taxes Screen

  1. Open Purchase Orders > P/O Transactions > Receipt Entry.
  2. Enter header information for the receipt.
  3. On the Additional Costs tab, add or select a detail line, and then click the Cost/Taxbutton or press the F9 key.

Type the code for the additional cost you want to add, or select the code from the Finder.

If you are adding a cost for which no code is defined, skip this field and type the name of the cost in the Description field (the field beside the Additional Cost field in the Detail Cost/Taxes screen).

Note: You use the Additional Costs screen (in the P/O Setup folder) to maintain the additional cost charges you use in Purchase Orders.

This field displays the amount of allocated tax for the detail. (Allocated taxes are included in the cost of the detail. Recoverable and expensed taxes are not included in detail costs.)

Enter the amount of the additional cost in this field.

Enter an optional comment for the document.

Any comments you entered for the detail on the receipt are included on the invoice, but you can change or delete them.

Lines automatically wrap when you reach the end. If you want to start a new line before the line wraps, press Enter.

If you are going to expense an additional cost, type the general ledger account number in this field, or select the account number using the Finder.

Note: You do not enter a general ledger account number if you are prorating the additional cost.

To select an existing line to edit or delete, click the line, or enter its line number in this field on the P/O Detail Items/Taxes screen.

Note: You cannot delete completed lines.

This field displays the net amount of the additional cost you entered for the detail (excluding allocated taxes that are not included in the amount of the cost).

If optional fields have been defined in Purchase Orders for additional cost details in receipts, you can click the Zoom Zoom button button beside the Optional Fields field to display the optional fields assigned to a selected detail, and edit their contents.

For more information about using optional fields in transactions, see About Optional Fields in Transactions.

Specify whether to prorate the cost to the received items by cost, quantity, or weight, or manually, or to expense the cost to a general ledger account.

Note: If you are adding additional costs for non-inventory items, you must choose No Proration.

Enter optional reference information for the detail.

In this field, enter the general ledger account number to which to post prorated additional cost amounts if you return items.

This field is called Return Proration on the Detail Costs/Taxes screen.

Select the reproration method to use if you need to return any of the received items and you did not select No Proration or Prorate Manually as the proration method.

Note: You cannot expense job-related costs.

This field displays the total amount of taxes included in the additional cost amount.

The program displays the tax amount allocated to item details. (Recoverable and expensed tax amounts are not included.)

Allocated taxes form part of the item costs that are posted to the Inventory Control item records by Day End Processing.

The program displays the amount of the tax that is separately posted (expensed) to a general ledger account, rather than allocated to details on the receipt.

The program displays the amount of the tax that can be recovered by your company, for example, recoverable Canadian Goods and Services Tax (GST) amounts.

The program displays the amount of tax that is due for each authority.

For each authority, Purchase Orders calculates a tax amount if:

  • The vendor is subject to tax.

  • The additional cost is taxable.

  • Tax rates are specified for the tax authorities and classes in Tax Services.

These columns list the tax authorities and corresponding descriptions that are assigned to the specified tax group.

Tax authorities and other tax information is maintained in the Tax Services screens in Common Services.

The net cost of an additional cost detail for which tax is included in its price.

These columns list the tax classes and corresponding descriptions that are assigned to the tax authority. In this screen, you can change the tax class (to another tax class that is assigned to the authority), but not the description.

To change the description for the tax class or make other changes for the specified tax group, use the Tax Services screens in Common Services.

Use this field to indicate whether tax amounts are included in the additional cost (instead of charged separately on the detail cost).

To toggle between Yes and No in this field, type any character in the field, or double-click the field.

Overview

This screen displays the fields for a single detail in a separate window, letting you see all the information you entered for the additional cost detail, including tax information.

Use this screen to: