You can add new vendor records to Accounts Payable from all of the Purchase Orders transaction-entry screens, or type new vendor numbers then add them later in Accounts Payable.
This feature lets you add new vendors "on the fly" so that you can enter transactions for vendors who are not in your Accounts Payable data, even if you do not have time or rights to add vendor accounts in Accounts Payable.
To add a new vendor record from a Purchase Orders screen, type the vendor number, press Tab, then use the "New" icon next to the Vendor Number field to open the Vendors screen in Accounts Payable and add the record. When you close the Vendors screen, you are returned to the Purchase Orders screen you were using.
If you do not want to add the record in Accounts Payable while you are entering Purchase Orders transactions, you can just type the new vendor number and the name of the account in the Purchase Orders transaction-entry screen, then add the vendor to Accounts Payable later (before you post the Purchase Orders transactions).
Primary and Secondary Vendors
The primary vendor is the vendor from which you received goods. You can include both item details and additional cost details for primary vendors on receipts, invoices, credit notes, and debit notes.
A secondary vendor is one that just adds charges to the receipt—such as for freight.
The secondary vendor is the vendor who charged you costs on a shipment of goods, but who did not supply the goods themselves.
Note: You cannot enter item details for secondary vendors. You can enter additional cost details only.