You can prorate additional costs to items on a receipt either automatically or manually.
- If you prorate automatically, the extra cost amounts do not appear as part of the item detail costs in the Receipt Entry screen, although they are reported on the posting journal for each transaction.
- If you prorate manually, you click the Distribute Proration zoom button, and enter the prorated cost amounts in the Distribute Proration screen.
Prorating Automatically
Additional costs you choose to prorate automatically are apportioned across all items on a receipt during posting or Day End Processing, based on each detail's total quantity received, total weight, or extended cost, as a percentage of the receipt's total quantity, weight, or cost, respectively.
You can prorate by:
- Quantity. If you prorate by quantity, prorated amounts are calculated based on the quantity specified for each detail. For example, you would prorate a handling cost by quantity if the cost depended on the number of items shipped.
- Weight. If you prorate by weight, prorated amounts are calculated based on the weight specified for each detail. You would choose this proration method for a freight charge that was determined by the weight of the shipment.
- If you do not enter a weight amount for a detail, no additional cost amount will be calculated for it.
- If no weight is specified for any of the item details, the additional cost amount is prorated evenly to all item details on the receipt.
- Cost. For more information, see About Prorating by Cost.
The program does not convert units to stocking units. If you enter two detail lines for the same item number and specify ten stocking units for the first detail and ten boxes (of ten stocking units each) for the second detail, the same additional cost amount will be prorated to both details.
You cannot prorate costs for non-inventory items. You must choose No Proration.
Note: The calculation is by total weight after conversion to the default weight unit of measure. Note also that you cannot prorate costs for non-inventory items. You must choose No Proration.