P/O Purchase Orders Screen

Open Purchase Orders > P/O Forms > Purchase Orders.

Click the Align button if you want to print a sample copy of a document to check that preprinted forms are correctly inserted in the printer.

Click the Print button to print the purchase order.

Specify how to send documents to your vendor:

  • Select Print Destination to print to your usual print destination.
  • Select Vendor to use the delivery method specified in each vendor record in Accounts Payable.

    If you select Vendor as the delivery method, select the ID for the e-mail message you send with e-mailed documents for vendors that use an e-mail delivery method.

Select the type of purchase orders you want to print.

Select this option if you want to include details you printed before.

Select this option if you want to print new copies of purchase orders that you have already printed.

This field appears only if you select Vendor in the Delivery Method field.

Select the code for the message you want to send with the e-mailed purchase orders.

Use these fields to specify the range of purchase orders to print.

Select this option only if you are using a customized return form that requires it. (This option is for custom forms that do not use the report selection criteria set by this screen.)

The following print purchase order formats are included with Sage 300:

  • POPOR01.RPT. A purchase order format for printing on blank paper. 
  • POPOR02.RPT. A purchase order format for preprinted forms.
  • POPOR04.RPT. A purchase order format for printing on blank paper and is non-data piped for greater flexibility.
  • POPOR05.RPT. A purchase order format for preprinted forms and is non-data piped for greater flexibility.

You can use these formats "as is," or you can create your own formats. More...

For more information on designing and adapting forms and reports, see the Customizing Printed Forms guide, which is available online.

Overview

A purchase order is a detailed list of the items you plan to purchase from a particular vendor you selected for the purchase order.

Print each purchase order immediately after posting it in the Purchase Order Entry screen, or use the Purchase Orders screen to print several purchase orders together when you need copies to send to vendors or for other reasons.

Note: You can print copies of purchase orders until they are completed. Once they are completed, you can no longer print them, and, if you do not keep transaction history, they will be deleted when you run Day End processing.

E-mailing Purchase Orders to Vendors

If you e-mail purchase orders to your vendors, you can use one of the standard e-mail messages that come with the program, or you can create your own. For more information, see Creating E-mail Messages

Printing Drop-Ship Addresses

If the purchase order includes drop-ship addresses, all details with the same drop-ship address are printed together on the purchase order, followed by the address, rather than printing an address with each detail line that uses it.

Purchase Order Print Formats

Purchase Orders provides four standard 8½-inch by 11-inch or A4-sized purchase order print formats, including two formats for preprinted forms.

The following print purchase order formats are included with Sage 300:

  • POPOR01.RPT. A purchase order format for printing on blank paper. 
  • POPOR02.RPT. A purchase order format for preprinted forms.
  • POPOR04.RPT. A purchase order format for printing on blank paper and is non-data piped for greater flexibility.
  • POPOR05.RPT. A purchase order format for preprinted forms and is non-data piped for greater flexibility.

You can use these formats "as is," or you can create your own formats. More...

For more information on designing and adapting forms and reports, see the Customizing Printed Forms guide, which is available online.