A/P Batch Information Screen (Invoice Entry)

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A/P Invoice Entry Screen

  1. Open Accounts Payable > A/P Transactions > Invoice Entry.
  2. Use the Batch Number field to select an existing batch, or click the Create New Batch button to create a new batch.
  3. Click the Edit link beside the Batch Number field.

Enter a batch date. When you create a new batch, the session date is displayed as the batch date by default.

Tip: You can select a batch date with the calendar button beside the field.

The program uses the batch date as the default document date for new documents you add to the batch.

You can change the batch date any time before you post the batch, provided the Ready To Post option is not selected.

Once the batch is posted, the batch date becomes part of your audit trail. You use it to select batches to print on the batch listing and batch status reports.

This field displays the batch number entered on the main entry screen.

You can enter a description for a new batch in the Description field, or edit the description for an existing batch.

This field indicates whether a listing has been printed for the batch.

This field indicates whether the batch is open, posted, or ready to post.

This field indicates how the batch was created. The possible types are Entered, Imported, Generated, Recurring, External, or Retainage.

This field displays the date you last made changes or added a document to the batch.

This field displays the number of entries in the batch.

This field shows the net amount of transactions entered for the batch.

Overview

Use the A/P Batch Information screen to view information about the batch, including: