Entering a Prepayment with an Invoice

You can add one prepayment with each invoice you enter in an invoice batch.

Note: Although you enter the prepayment on the A/P Invoice Entry screen, you actually add it to a payment batch.

To add a prepayment with an invoice:

1. Open Accounts Payable > A/P Transactions > Invoice Entry.

2. Select the open batch that contains the invoice you are prepaying, or to which you want to add the invoice.

3. Select the existing invoice that you are prepaying.

   If the invoice does not yet exist, enter the invoice information, and then click Save.

4. Click Prepay.

   The Prepayments screen appears.

5. In the Batch Number field, specify the number of the payment batch to which to add the prepayment.

   To create a new payment batch, click the Edit link beside the Batch Number field, then enter a description and a date for the batch in the Batch Description and Batch Date fields.

6. Fill in the remaining fields in the screen, as you would for any prepayment.
7. Click the Save button to add the prepayment.

   Note: You can add only one prepayment per invoice.

   Tip: To cancel a prepayment before you have processed it, close the A/P Prepayment screen without first clicking Save.