When printing checks using the Payment Batch List screen, if the checks do not print correctly, but you cannot reprint them immediately, you can reject the print run, and reprint the checks later.
To reject a print run:
- Click No when asked if the checks printed correctly.
- If you want to void the checks, reset the status of the checks to Not Printed on the Print Checks screen.
-
Close the screen, and then confirm again that checks did not print correctly.
If you reset the check status to Not Printed, Accounts Payable asks whether you want to void the check numbers it issued.
-
If you do not want to keep any of the checks, click Yes. Accounts Payable then:
-
Assigns all check numbers a Void status.
Important! Make sure you destroy all printed checks.
- Retains the Ready To Post status for the batch.
- Does not post the payment batch.
-
-
If you do not void all the checks, Accounts Payable:
- Does not assign a Void status to check numbers at this time. It will void only the checks that you reprint later.
- Sets the batch status to Check Printing In Progress, preventing you from opening or editing this batch unless you reset the batch status.
- Creates a restart record, so that the next time you print checks, this batch will be processed first.
-
To reprint checks when you are ready:
- Open the Payment Batch List screen.
-
Select the batch, and then click Print/Post.
- If you voided the checks earlier, Accounts Payable opens the Print Checks screen so you can proceed.
- If you did not void the checks previously, Accounts Payable displays a message stating that a restart record exists. Click OK. Accounts Payable opens the Print Checks screen and proceeds with the interrupted check run.
- When the Print Checks screen appears, click Print to reprint the checks.