There are several Accounts Payable screens you can use to complete the types of processing you do at specified intervals, such as at month end or period end, and to remove obsolete data and records.
This section outlines periodic procedures you might follow, and describes how to use Accounts Payable to accomplish the tasks.
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Update Accounts Payable records, such as entering changes of address, making corrections, and selecting the Inactive option for records you plan to delete.
Use screens on the A/P Vendors and A/P Setup menus to revise these records.
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Post transactions that apply to the period, and then print and file the posting journals.
Use the Invoice Entry and Payment Entry screens on the A/P Transactions menu.
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Print the Vendor Transactions and Aged Payables reports to identify amounts that should be paid, or that require other action.
Use the Vendor Transactions and Aged Payables screens on the A/P Transaction Reports menu to print the reports.
- Use the Create Recurring Payable Batch screen on the A/P Periodic Processing menu to generate invoices for the recurring payables you have set up.
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Print the G/L Transactions report, and then create any outstanding general ledger transactions.
Use the G/L Transactions screen on the A/P Transaction Reports menu to print the report, and the Create G/L Batch screen on the A/P Periodic Processing menu to create transactions.
Process the batches in Sage 300 General Ledger.
- Use the 1099 Electronic Filing screens on the A/P Periodic Processing menu to file 1099s electronically, if you are required to file 1099 forms. (If you do not file electronically, you use the 1099/CPRS Amounts screen on the Vendor Reports menu to print out the forms.)