Processing Recurring Payables

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About Processing Recurring Payables

A/P Create Recurring Payable Batch Screen

You use the Create Recurring Payable Batch screen to create batches of recurring invoices.

  • Set up a recurring payable record for each vendor that invoices you on a recurring basis. For more information, see Setting Up a Recurring Payable for a Vendor.
  • As necessary, update recurring-payable records.

    You can update charges for individual vendors using the Recurring Payables Setup screen (in the Vendors menu).

To process recurring payables:

  1. Open Accounts Payable > A/P Periodic Processing > Create Recurring Payable Batch.

  2. In the Run Date field, specify the run date.
  3. Specify whether to create invoices by recurring payable code, vendor number, or vendor group.
  4. Specify the ranges for the selected record type.
  5. Use the Method list to specify whether to create a new batch, add the invoices to an existing batch, or use the default method to determine whether to create a new batch or add the invoices to an existing batch.
  6. Click Process.
  • Use the Invoice Entry screen to make any changes to the recurring-charge invoices.
  • Print the invoice batch listing to verify the charges, then file the listing.

    Print the A/P Batch Listing Report, selecting Recurring as the batch type. If you need to make corrections, reprint the listing after editing the batch.

  • Post the batch.
  • Process payments and print checks as you would for any other type of invoice. For more information, see Creating a Payment Batch Automatically.