About Entering Optional Fields on Adjustment Transactions
Note: For more information about optional fields, see About Optional Fields in Accounts Receivable.
When you enter a new adjustment transaction, Accounts Receivable displays
any optional fields that are set up for automatic insertion in adjustments,
along with their default values.
Assigning Optional Fields to an Adjustment
To view the optional fields that are used on a selected adjustment,
click the Optional Fields tab. You can change the values
for optional fields that appear as defaults, or delete them. You can also
add any other optional fields that are defined for adjustments.
Accounts Receivable assigns default values to adjustment optional fields
as follows:
- If the optional fields
used on the original document are the same as the adjustment optional
fields, the values from the original document appear.
- If the customer and adjustment
optional fields are the same, the program displays the values from the
customer record. However, if the optional field is also used on the original
document, the value from the original document is used.
- If an adjustment optional
field is not used either on the original document or in the customer record,
the program uses the default value specified in the optional field setup
record.
You can change the default value that appears for an optional field,
as follows:
- If the optional field
is validated, you must specify a value that is defined for the optional
field in Common Services. If the optional field allows a blank, you can
leave the value blank.
- If the optional field
is not validated, you can select a defined value, or you can enter any
value that is consistent with the type of field, providing your entry
does not exceed the length specified for the optional field.
Updating General Ledger
When you post an adjustment that includes optional fields, the optional
field information specified for the adjustment is included in the journal
entry passed to General Ledger if:
- You specified in the optional
field setup record that optional field information will be passed to the
affected General Ledger account.
- You used the same optional
fields in the adjustments as you assigned for transaction details in the
General Ledger account record.
Depending on the settings you chose for the optional field, affected
General Ledger accounts can include:
- Receivables Control
- Adjustment
- Prepayment
- Retainage
- Exchange Gain (or Realized Exchange Gain)
- Exchange Loss (or Realized Exchange Loss)
- Rounding