Setting Up Posting and Day End Processing Options
Periodic Processing in Order Entry
About Posting Orders, Posting Invoices, and Posting Shipments
You can change Day End Processing options, and batch creation and posting options for transactions created by Order Entry. You set some of these options in Order Entry, and some in Inventory Control. More...
Note: These options are closely interconnected, and changing one may affect the behavior or availability of others. For example, Day End Processing options affect when Order Entry can post General Ledger and Accounts Receivable batches. For more information, see About Day End Processing and the Inventory Control help.
Before you start
- If you are changing Day End Processing options, make sure that no Inventory Control or Order Entry screens are open. If any screens are open for these programs, you will not be able to save changes to Day End Processing options.
- If you are changing from using the O/E Create Batch screen to creating general ledger transactions during Day End Processing, use the O/E Create Batch screen to process any outstanding transactions first, to avoid accidentally omitting transactions from your general ledger batches.
- After making changes to program options (on Options screens) or optional fields (on Optional Fields screens), you and all other users must sign out and sign in again to apply the changes.
To change batch creation and posting options for A/R transactions created by Order Entry:
- Order Entry > O/E Setup > Options.
- On the Processing tab, select an option on the Post A/R Batches list. If you choose to post A/R batches when you post O/E transactions, and you cost inventory during transaction posting, Order Entry will create and post an A/R batch each time you post an invoice.
- Click Save.
To change batch creation and posting options for G/L transactions created by Order Entry:
Note: If you currently use the O/E Create Batch screen to create transactions, print a copy of the latest G/L Transactions report, then create any outstanding transactions before changing these options.
- Order Entry > O/E Setup > Options.
- Change options as required.
- Click Save. You cannot save changes if anyone else is using Order Entry or if other Order Entry screens are open for the company.
To change batch creation and posting options for G/L transactions created by Inventory Control:
Note: Inventory Control generates G/L transactions from order shipments and returns.
- Inventory Control > I/C Setup > G/L Integration.
- Change the appropriate option. For more information, see the Inventory Control help.
- Click Save. You cannot save changes if anyone else is using Inventory Control data or if other Inventory Control screens are open for the company.
After changing options
- After making changes to program options (on Options screens) or optional fields (on Optional Fields screens), you and all other users must sign out and sign in again to apply the changes.
- Print the I/C Options report to check that the settings were changed correctly.
- Print the I/C G/L Integration report if you changed integration settings.