When you enter a weight for an item, you also assign a weight unit of measure. Order Entry and Purchase Orders use item weights to calculate the total weights of orders.
Assigning a weight unit of measure (UOM) to an item involves two steps:
- Adding a new weight unit of measure and conversion factor to Inventory Control.
- Assigning weight units of measure to the inventory item.
Before you start
- See which units are already defined for your company by viewing the I/C Weight Units of Measure screen.
- Decide what to call each of the new weight units of measure. These names appear on data entry screens.
- If you are just setting up your system, decide on the default weight unit of measure to use on all orders entered through Order Entry and Purchase Orders. The default weight unit of measure is selected on the Processing tab of the I/C Options screen.
- Calculate the conversion factors between the default weight unit of measure and the weight units of measure that you are adding.
To add a weight unit of measure to Inventory Control:
- Inventory Control > I/C Setup > Weight Units of Measure.
- Click Add Line to add a new line to the table.
- In the Weight Unit of Measure column, type the weight UOM as you want it to appear on data entry screens. For example, lb or kg.
- In the Weight UOM Description column, type the description for the weight UOM, such as pound or kilogram.
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In the Weight Conversion Factor column, type the factor for converting this weight UOM to the default weight UOM. For example, if pound is the default weight UOM (with a conversion factor of 1), the conversion factor for ton is 2,000.
You can use fractions in weight conversion factors even if you do not use fractional inventory quantities. For example, the factor to convert kilograms to pounds would be 2.2.
The Default Weight UOM column displays Yes if the weight UOM is the default weight unit of measure. (This is selected on the Processing tab of the I/C Options screen.) This is the unit in which the total order weight is expressed in Order Entry and Purchase Orders.
The 1.0000 <default unit> Equals column displays the opposite calculation to the conversion factor. It provides a visual check on the conversion factor.
- Click Save.
To assign the weight unit of measure to an existing item:
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Inventory Control > I/C Items and Price Lists > Items.
- In the I/C Items screen, enter the item number of the item, or click
and select the item. - On the Units tab for Weight Unit of Measure, type the weight UOM or click and select the weight UOM. The program displays the conversion factor between
the weight unit of measure and the default weight unit of measure used
for orders in Order Entry and Purchase Orders.
- Click Save.
After assigning the weight UOM to an item
Print the I/C Item Status reportto check the information entered for the item in the I/C Items screen.