You create a billing cycle to specify a time interval at which you perform some type of processing (such as charging interest, issuing statements, or printing reports) for groups of customers.
Note: When you print statements by billing cycle or post interest that you created by billing cycle, Accounts Receivable enters the date in the corresponding Statements Last Printed, or Interest Last Invoiced field.
Note: When you print statements by billing cycle or post interest or recurring charges that you created by billing cycle, Accounts Receivable enters the date in the corresponding Statements Last Printed, Interest Last Invoiced, or Recurring Charges Last Invoiced field.
Before you start
- Decide on a code for each new billing cycle you want to add.
- If you are deleting a billing cycle, make sure it is not assigned to any customer records (including customer groups, national accounts, and customers). If you want to delete a billing cycle that is assigned to a customer record, first assign a different billing cycle to the customer group, national account, or customer, or delete those records also.
To add a billing cycle:
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Accounts Receivable > A/R Setup > Billing Cycles.
- Click Create New.
- Enter a code to identify the billing cycle, and then enter a description for the billing cycle.
- In the remaining fields, enter the frequency of the billing cycle (in days), the "remit to" person, and the address to which customers should direct their payments.
- Click Save.
To edit a billing cycle:
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Accounts Receivable > A/R Setup > Billing Cycles.
- Enter the code for the billing cycle you want to change.
- Make your changes.
- Click Save.
To delete a billing cycle:
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Accounts Receivable > A/R Setup > Billing Cycles.
- Enter the code for the billing cycle you want to delete.
- Click Delete.
After adding or modifying a billing cycle
- If you changed the billing cycle codes assigned to customers, groups, or national accounts, you may also want to print new copies of the Customer List, Customer Group List, and National Account List for the records you changed. For more information, see: