About Year-End Processing
Use the A/R Year End screen to reset statistics for customer groups, national accounts, and customers to the previous year, in preparation for a new year. You may also want to follow the same procedures you use at the end of each period.
The A/R Year End screen performs the following tasks:
- Checks whether billing cycles have been processed, and warns you if they are not completed.
You can then cancel Year End to complete the processes you require.
- If you select the Reset All Batch Numbers option, Year End resets the next batch number to 1 for all batch types, and deletes the posted and deleted batches, so they no longer appear on the Batch Status report.
Important! If you reset batch numbers, you can no longer drill down to view transactions.
- Moves the Average Days To Pay and the Total Days To Pay amounts to last year.
- You can clear activity statistics by selecting the Clear Activity Statistics option during year end processing.
This step moves year-to-date
activity statistics to the last year's activity statistics, and sets year-to-date totals to zero. It also sets the largest invoice this year and the largest balance this year to zero.
- If you select both the Clear Activity Statistics option and the Clear Invoices Paid And Days to Pay Counter option, the system will reset the Total Days To Pay to "0" (zero) on the Statistics tab of the A/R Customers, A/R National Accounts, and A/R Customer Groups screens, and resets the Total Days To Pay and Total Invoices Paid to "0" (zero) on the Activity tab of the A/R Customers and A/R National Accounts screens.
- If you select the Clear Recurring Charge Year To Date Statistics option, the system clears the total amount accumulated for each recurring charge, so that you can resume processing the charges in the new year.