Fields and controls
Location
Enter a code to identify the location. The code can include letters and numbers, but no spaces. It cannot exceed 6 characters.
Location Description
Enter the name of this location.
Address Tab
Address Line 1, 2, 3, and 4
Enter the location's street address. You can use from one to four lines.
City
Enter the name of the city where the inventory location is found.
Country
Enter the name of the country for the location.
Email
Enter the email address for the location.
Fax
Enter the fax number for the location.
Inactive (as of)
Select this option if you do not want to assign this location to any inventory items. Although you are still allowed to add items to an inactive location, you cannot post transactions for items in the inactive location.
Normally, you use this option when you decide to delete a location and want to ensure that no additional inventory items are assigned to it.
You can change the option from inactive to active at any time.
Last Maintained
Displays the date the last change was made to the location code.
Location Type
Choose whether this is a physical or logical inventory location. (A logical location cannot receive or ship goods. It can only be used as a goods-in-transit location.)
Phone
Enter the telephone number for the location.
State/Province
Enter the abbreviation of the state or province for the location.
Zip/Postal Code
Enter the location's zip code or postal code.
Items Tab
This tab only appears when the Allow Items At All Locations option is not selected on the Processing tab of the I/C Options screen.
Allow Items at This Location
Select this option to specify that all the items in the table on this tab can be used in transactions at this location.
You must assign an item to a location before you can:
- Add (receive) the current quantity and cost for the item at the location.
- Transfer any goods to the location or use the location for goods in transit.
An item can be assigned to more than one location.
Apply
Click this button to update the table to only show the items within the range specified by From and To.
From / To
Depending on the criteria you selected for Select By, enter (or click 
and select) the beginning of the range and end of the criteria to use for assigning items to this location.
Select By
Select the criteria to use for selecting items at this location:
- Item number
- Category
- Item Segment
- Picking Sequence
- An optional field name (if there are any optional fields on the I/C Optional Fields screen).
You then specify the range of that criteria for From and To.
Table
This table displays the items at this location. The items meet the criteria selected in the upper part of the tab.
Allowed
Select Yes or No in this column to specify whether or not the item is allowed to be used in transactions at this location.
Item Description
Displays the description of the item.
Item Number
Displays the item number.
Integration Tab
Override G/L Account Segments
Select this option to replace (override) segments in general ledger accounts when you generate Inventory Control transactions involving items stocked at this location.
Table
If the Override G/L Account Segments option is selected, the table on this tab shows the account segments that you want to replace in the general ledger account references when you post transactions for items at this location.
If you want to add an account segment, click Add Line to add a line to the table.
G/L Segment Code
Enter the general ledger segment
code (or click and select a code) to use for the general ledger account segment.
G/L Segment
Select the general ledger segment that you want to replace in the general ledger account references when you post transactions for items at this location.
Overview
You use the I/C Locations screen to:
- Set up a record for each location where you stock inventory items.
- Designate locations as physical or logical (that is, used as goods-in-transit locations).
- Override general ledger account segments for an item's category and account set with General Ledger segment codes (typically to indicate the location of the item).
- Assign items to locations (if you do not use the Allow Items At All Locations option).
Address Tab
Use this tab to enter the name, address, phone number, and fax number of the location. You can set the status of the location to inactive.
You also use this tab to specify whether an inventory site is a physical or logical location. (A logical location cannot receive or ship goods. It can only be used as a goods-in-transit location.)
Contact Tab
Use this tab to specify the name, phone number, fax number, and email address of the main contact person at this location.
Integration Tab
Use this tab to specify whether to replace (override) segments in general ledger accounts when you generate Inventory Control transactions involving items stocked at this location.
Items Tab
This tab only appears when the Allow Items At All Locations option is not selected on the Processing tab of the I/C Options screen.
Use this tab to assign items to the location and specify which of the assigned items can be used in transactions at the location.