Inventory Control > Setting Up Items and Price Lists > Setting Up Inventory Item Records > Deleting Item Records

Deleting Items

You use the I/C Items screen to delete inventory items one at a time. (This is the same screen you use to add items to Inventory Control.)

Tip: Before trying to delete an item, it is a good idea to mark the item Inactive to ensure that no further transactions are posted to it. You can then wait until the end of the fiscal or calendar year to delete it (depending on the method you use to accumulate item statistics).

ClosedBefore you start
  • Make sure that:
    • The quantity of the item in stock at each location, on sales order, and on purchase order is zero. You can delete an item only if the item has zero quantities and no outstanding amounts on order.
    • The total cost of the item at each location is zero.
    • You have run day-end processing if you have posted any transactions for the item since the last day-end processing, and have completed all receipts involving the item.
  • Print the I/C Item Status report to identify inactive items and their quantities on hand, on purchase order, and on sales order.
  • Print the Item Valuation report to determine the total cost of each inactive item on the I/C Item Status report.

To mark an item inactive:

  1. Open Inventory Control > I/C Items and Price Lists > Items.

  2. In the I/C Items screen, enter the item number of the item you want to delete, or click the Finder button and select the item.
  3. Select the Inactive (as of) option.
  4. Click Save to save your changes.

To delete an unused item:

Note: Use this method to delete an item if you added it by accident or if you have not yet posted any transactions for the item:

  1. Open Inventory Control > I/C Items and Price Lists > Items.

  2. In the I/C Items screen, enter the item number of the item you want to delete, or click the Finder button and select the item.
  3. Click Delete.

Last published: 4/8/2016