The Value Set field appears on screens where optional fields are used, and indicates whether a default value is specified for a selected optional field.
Select this option if the optional field has a default value. If the optional field is validated, you can specify only predefined values.
The following table explains the relationship between the Value Set and Auto Insert fields.
| Value Set and Auto Insert Values |
Optional Field For: Accounts |
Optional Field For: Transaction Details |
|---|---|---|
|
Value Set = Yes and Auto Insert = Yes |
When you create a new account, the optional field and its default value appear on the Optional Fields tab on the G/L Accounts screen. |
When you create a new account, the optional field and its default value appear on the Transaction Optional Fields tab of the G/L Accounts screen. |
|
Value Set = Yes and Auto Insert = No |
If you add or save an account, you must change Auto Insert to Yes. |
When you create a new account, the optional field will not appear on the Transaction Optional Fields tab of the G/L Accounts screen. If you manually insert this optional field for the new account, the value you defined in the Default Value field will be inserted. |
|
Value Set = No |
Default Value is blank. |
Default Value is blank. You can enter the optional field value on the Trans. Optional Fields tab of the G/L Accounts screen, or directly in a transaction. |